Janitorial Management Software Built to Run Your Whole Business
ProTeams is the complete janitorial business software designed for modern operators. Manage rotating crews, automate work orders, and protect your contracts with total accountability — from one professional dashboard.
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Three pillars of janitorial business management — one platform.
Most software for janitorial business operations forces you to bolt together scheduling apps, paper checklists, and group chats. ProTeams gives you work orders, supplies, and staff management in one connected system.
Digital Work Order System
Replace paper checklists with accountable janitorial work orders. Know exactly when jobs are started and finished with real-time GPS verification.
See work order software →Supply & Inventory Tracking
Stop the supply room chaos. Field crews submit supply requests instantly through the app, while managers track deliveries to ensure every building stays stocked.
See supply management →Staff Management & Accountability
The total janitorial service management solution. Monitor attendance, reduce labor overages, and provide clients with photo-proof of every shift.
See staff management →Every Job, Tracked. Every Task, Verified.
ProTeams turns every cleaning job into a digital work order — from the daily recurring scope to the one-off carpet extraction request. Field crews check off tasks in real time, upload photo verification, and managers see status updates as they happen.
- Recurring & one-time work ordersBuild standard daily work orders once, then handle non-standard specialty jobs as they come in.
- Field-scheduled cadencesSchedule non-standard work orders weekly, monthly, quarterly, or semi-annually with start and end dates.
- Real-time completion updatesCrews mark tasks complete from the field. You see progress as it happens, not at end-of-shift.
- Photo verification on completionOptional photo proof can be required on any work order — the same evidence that protects you in client disputes.
From Field Request to Delivered, Tracked End-to-End.
A purpose-built supply request and fulfillment system for commercial cleaning operations. Field crews request supplies the moment they need them. Managers approve, assign vendors, and track delivery status — every request archived for full audit history.
- Field-submitted supply requestsCrews request consumables, equipment, and replacements directly from the mobile app — no more texts or paper notes.
- Approve, deny, and track every orderBack-office approves or denies requests, assigns the vendor, and updates delivery status in real time.
- Threaded messaging per requestDiscuss, clarify, or escalate any specific supply request without losing context across email or text threads.
- Uniform & clothing rulesDefine entitlements (e.g., "2 shirts every 6 months") and let crews request what they're owed — automatically gated by company rules.
- Full audit trail & archiveEvery request, approval, delivery, and message archived for future reference, audits, or contract reviews.
The Whole Crew. The Whole Day. One Dashboard.
ProTeams gives you complete visibility over every crew member, every shift, every building. GPS-verified check-ins, real-time alerts when someone misses a shift, and one-tap reassignment when you need a replacement on-site fast.
- GPS-verified check-insKnow exactly who arrived, when, and where. No more guessing or relying on the client to flag a no-show.
- Real-time shift alertsGet notified the moment a crew member misses a check-in, starts late, or skips a task — before the client does.
- Instant reassignmentReassign shifts and dispatch replacements with one tap from any device.
- Bilingual & multilingual supportFully localized for English and Spanish today, with 25+ additional languages available on request.
- Built-in chat & communicationsReach the right person on the right shift without switching apps. Every message tied to your operation.
Why Cleaning Companies Switch to ProTeams
Cleaning companies don't switch software for features — they switch when operations start breaking.
Missed tasks. Poor visibility. Inconsistent service. Client complaints.
That's what leads to lost contracts.
ProTeams fixes this by giving you complete visibility, control, and proof of every job.
Stop Client Complaints Before They Cost You Contracts
Ensure every task is completed the right way — every time. Deliver consistent service your clients can trust.
Prevent Missed Tasks and Service Gaps
Assign, track, and verify every cleaning task. Nothing gets missed — daily routines or critical one-time jobs.
Track Every Cleaner in Real Time
Know who is on-site, what they're doing, and when work is completed. Stay in control and improve accountability.
Protect Contracts with Proof of Service
Get timestamps, logs, and job verification. Show clients exactly what was done — with real proof.
Every tool a janitorial operation needs — built into one platform.
From first check-in to client-delivered proof of service report — ProTeams covers every step of your janitorial operation, across every building and every crew.
GPS Check-In & Verification
Every check-in is GPS-stamped and timestamped. Know exactly who arrived, when, and where — in real time.
Photo Proof of Service
Timestamped photos at every shift. When a client disputes a service, your documentation ends the conversation.
Bilingual & Multilingual
Fully localized for English and Spanish today, with 25+ additional languages on request.
Crew Management & Reassignment
See your entire crew in real time. Reassign shifts and dispatch replacements from one dashboard.
Client Portal & Reporting
Give clients a self-serve portal to view shift reports and proof of service photos.
Issue Management & Escalation
Crews report issues on-site with photos. Issues route to the right manager automatically.
Your janitorial operation — live in under 30 minutes
No implementation project. No IT department. No consultant. You're live and your crew is checking in on the same day.
Set up your buildings & crew
Add your worksites, assign crew members, and configure shift schedules. ProTeams maps your actual operation — rotating crews, multiple sites, variable hours included.
Crew checks in via mobile app
Your crew downloads the ProTeams app and checks in with GPS verification at each shift. Photos submit automatically. You see real-time status on every building.
Manage & protect your contracts
Catch issues before clients do. Respond to alerts, reassign crews, resolve issues, and send proof of service reports — all from your dashboard.
Operators running ProTeams today.
Real commercial cleaning operators. Real results. Not case studies — live accounts.
"We've had a great experience using the ProTeams app for team management, scheduling, and tracking. The scheduling tools are intuitive and flexible, which makes it easy to manage shifts and updates without confusion. Highly recommended for teams looking for a simple, effective way to manage schedules and stay connected."
"ProTeams has completely streamlined how we manage our cleaning operations. It allows me to assign tasks, monitor performance, and conduct routine check-ins with ease. When something goes wrong during a shift, the ability to instantly flag the issue and address it in real time has been a game-changer."
"As an operator of a commercial cleaning company, managing schedules and team communication used to be challenging. Since using ProTeams, everything is more organized and efficient. I can track appointments, get real-time updates, and resolve issues quickly."
Not a demo account. Running live on real commercial cleaning contracts.
Verdant Building Services could not have been launched without ProTeams. The software lets me manage employees thousands of miles away. I know where my teams are, whether clients are being serviced, and if there are any issues — everything in one platform.
Questions operators ask before getting started.
Straight answers. No spin.
Yes. ProTeams is a professional janitorial business management software designed to handle everything from staff scheduling to supply delivery tracking — work orders, supply requests, crew accountability, client reporting, and contract documentation in one connected platform.
You can create recurring tasks or one-time specialty jobs. These become digital work orders for your crew, requiring them to check off tasks and upload photos for verification. Non-standard work orders can be scheduled weekly, monthly, quarterly, or semi-annually with start and end dates.
Our janitorial supply inventory management features focus on field-to-office communication. Crews request supplies through the app, you approve or deny, assign vendors, and track delivery fulfillment to prevent site shortages. Uniform entitlements and full audit archives are included.
ProTeams is purpose-built software to manage janitorial staff across multiple buildings and rotating shifts. Track GPS-verified check-ins, get real-time alerts on missed shifts, reassign crews instantly, and communicate in 25+ languages — all from one dashboard.
Most software for janitorial business operations is adapted from other industries — field service, construction, retail. ProTeams is built ground-up for commercial cleaning: rotating crews, building-specific scopes, contract accountability requirements, and the operational reality that a missed shift costs you a contract.
Built because no commercial cleaning software understood how operations actually work.
ProTeams was built by a commercial cleaning operator who also happens to be a software developer and former VP of Product. After years running cleaning operations, it became clear that no existing commercial cleaning business software was designed for this industry — rotating crews, building-specific schedules, client accountability requirements, and the operational reality that a missed shift costs you a contract.
ProTeams has run live on two active commercial cleaning companies since 2020. Every feature was built because an operator needed it — not because a product manager thought it sounded good.
The Last Janitorial Service Management Software You'll Ever Need.
Stop managing your business from spreadsheets. Start your professional trial today.
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