Janitorial Software That Runs Your Operation While You Run Your Business
GPS-verified check-ins. Photo proof of service. Real-time shift alerts. Complete visibility over every crew, every building, every shift — so a missed check-in never costs you a contract.
21-day free trial · No credit card required · Live in under 30 minutes
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Labor market pressure and contract retention risk. Janitorial software solves both.
A No-Show at 11 PM Shouldn't Cost You a $180K Contract
Turnover is high, reliable staff is scarce, and you can't be on-site for every shift. Without a real-time system, your crew disappearance becomes your client's problem — and eventually your former client's story.
- ✓Real-time shift alerts the moment a check-in is missed
- ✓GPS-verified arrivals — know who's on-site before the client calls
- ✓Instant crew reassignment with one tap from any device
- ✓Get ahead of problems — before they reach your client
Your Crew Was There. You Just Can't Prove It.
Most cleaning services software wasn't built for contract accountability — ProTeams was. When a client claims work wasn't done, operators without proof lose the argument — and sometimes the contract. Verbal assurances don't hold up in a renewal meeting. Timestamped photos and GPS logs do.
- ✓Photo proof of service — timestamped, GPS-tagged, client-ready
- ✓Audit-ready documentation for every shift and every building
- ✓Client portal — give clients visibility before they ask for it
- ✓96.3% contract retention — built on accountability, not promises
Running janitorial operations without purpose-built software costs you contracts
Missed check-ins, undocumented shifts, and unreported issues accumulate into contract-threatening patterns. Most janitorial operators manage all of this via spreadsheet and group chat. That's not operations management — that's controlled chaos.
Your crew was scheduled at 6:00 AM. The client just texted. You have no idea if anyone showed up.
Every tool a janitorial operation needs — built into one platform.
From first check-in to client-delivered proof of service report — ProTeams covers every step of your janitorial operation, across every building and every crew.
GPS Check-In & Verification
Every check-in is GPS-stamped and timestamped. Know exactly who arrived, when, and where — in real time. No more guessing, no more disputes with clients.
Photo Proof of Service
Timestamped photos at every shift. Visual proof of work delivered. When a client disputes a service, your documentation ends the conversation.
Real-Time Shift Alerts
Instant alerts the moment a crew member misses a check-in, starts late, or skips a task. You know before your client does — every time.
Crew Management & Reassignment
See your entire crew in real time. Reassign shifts, dispatch replacements, and manage rotating schedules across multiple buildings — from one dashboard.
Client Portal & Reporting
Give clients a self-serve portal to view shift reports and proof of service photos. Proactive transparency is how you renew contracts before renewal conversations happen.
Issue Management & Escalation
Crews report issues on-site with photos. Issues route to the right manager automatically. Clients see resolution timelines. Nothing falls through the cracks.
Looking to price your next janitorial contract?
Use our free commercial cleaning bid calculator — built by a janitorial operator who manages 12M+ sq ft. See your true margin after labor, taxes, overhead, and profit before you sign anything. Contract Protection Score included.
- ✓Hourly or square footage bidding methods
- ✓Standard and advanced mode — includes payroll tax, workers' comp, insurance
- ✓Compare multiple contracts side by side
- ✓Free — no account required
No account required · Instant results
Your janitorial operation — live in under 30 minutes
No implementation project. No IT department. No consultant. You're live and your crew is checking in on the same day.
Set up your buildings & crew
Add your worksites, assign crew members, and configure shift schedules. ProTeams maps your actual operation — rotating crews, multiple sites, variable hours included.
Crew checks in via mobile app
Your crew downloads the ProTeams app and checks in with GPS verification at each shift. Photos submit automatically. You see real-time status on every building.
Manage & protect your contracts
Catch issues before clients do. Respond to alerts, reassign crews, resolve issues, and send proof of service reports — all from your dashboard.
Operators running ProTeams today.
Real commercial cleaning operators. Real results. Not case studies — live accounts.
"We’ve had a great experience using the ProTeams app for team management, scheduling, and tracking. It’s made coordinating staff much more efficient and has helped streamline communication across the team. The scheduling tools are intuitive and flexible, which makes it easy to manage shifts and updates without confusion. The tracking features also give clear visibility into activity and performance, helping us stay organized and accountable. Overall, ProTeams has been a reliable solution for keeping our operations running smoothly. Highly recommended for teams looking for a simple, effective way to manage schedules and stay connected
"Managing a portfolio of properties where maintaining clean, well-operated spaces is critical can be a significant challenge. Coordinating staff, schedules, and quality control across various sites often becomes difficult, especially when issues arise unexpectedly. ProTeams has completely streamlined how we manage our cleaning operations. It allows me to assign tasks, monitor performance, and conduct routine check-ins with ease. When something goes wrong during a shift, the ability to instantly flag the issue and address it in real time has been a game-changer."
"As an operator of a commercial cleaning company, managing schedules and team communication used to be challenging. Since using ProTeams, everything is more organized and efficient. I can track appointments, get real-time updates, and resolve issues quickly. It’s made our daily operations smoother and improved how we serve our clients."
Not a demo account. Running live on real commercial cleaning contracts.
Verdant Building Services could not have been launched without ProTeams. The software lets me manage employees thousands of miles away. I know where my teams are, whether clients are being serviced, and if there are any issues — everything in one platform.
Questions operators ask before getting started.
Straight answers. No spin.
ProTeams is the only janitorial software built by operators who actively manage cleaning contracts. Every feature — GPS proof of service, shift alerts, client portal — was built because we needed it first on real janitorial accounts.
Yes. ProTeams replaces spreadsheet scheduling, group chat coordination, manual shift tracking, and phone-call proof-of-service. One platform manages your buildings, crews, schedules, and client reporting — end to end.
ProTeams fits owner-operated janitorial companies managing 10 to 60+ employees across multiple commercial sites. Launch plan ($79/mo) supports up to 11 users. Scale plan ($349/mo) supports up to 55. Most operators find their plan within the first trial week.
Built because no commercial cleaning software understood how operations actually work.
ProTeams was built by a commercial cleaning operator who also happens to be a software developer and former VP of Product. After years running cleaning operations, it became clear that no existing commercial cleaning business software was designed for this industry — rotating crews, building-specific schedules, client accountability requirements, and the operational reality that a missed shift costs you a contract.
ProTeams has run live on two active commercial cleaning companies since 2020. Every feature was built because an operator needed it — not because a product manager thought it sounded good.
Start using commercial cleaning software built for how you actually operate.
21-day free trial. No credit card required. Live in under 30 minutes.
Prefer a walkthrough? Schedule a demo →
