The Proof of Service Software That Defends Every Contract You've Earned
GPS-timestamped check-ins, photo documentation, and auto-delivered branded client reports — after every shift, for every building. Built by a cleaning operator who needed it first.
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Why Cleaning Companies Switch to ProTeams
Cleaning companies don’t switch software for features — they switch when operations start breaking.
Missed tasks. Poor visibility. Inconsistent service. Client complaints.
That’s what leads to lost contracts.
ProTeams fixes this by giving you complete visibility, control, and proof of every job.
Stop Client Complaints Before They Cost You Contracts
Ensure every task is completed the right way — every time. Deliver consistent service your clients can trust.
Prevent Missed Tasks and Service Gaps
Assign, track, and verify every cleaning task. Nothing gets missed — daily routines or critical one-time jobs.
Track Every Cleaner in Real Time
Know who is on-site, what they’re doing, and when work is completed. Stay in control and improve accountability.
Protect Contracts with Proof of Service
Get timestamps, logs, and job verification. Show clients exactly what was done — with real proof.
You were there. You did the work. Without proof, that doesn't matter.
The Client Claims You Missed a Shift. You Know You Didn't.
Without timestamped, GPS-verified documentation for every shift, every cleaning becomes a "he said / she said" dispute. Most cleaning contracts are lost not because of poor service — but because operators can't defend the service they provided.
- ✓GPS check-in timestamp proves crew arrived — to the minute
- ✓Timestamped photo documentation for every shift, every building
- ✓Shift history stored and searchable — pull any date, any building
- ✓Evidence-ready exports for disputes, audits, and renewals
Clients Don't Renew on Verbal Assurances. They Renew on Evidence.
Auto-delivered branded reports showing exactly what was cleaned, when, and by whom — sent directly to your client after every shift. No manual reporting. No follow-up required. Your proof of service becomes your competitive advantage.
- ✓Branded client reports — auto-delivered after every shift
- ✓Client-facing portal with real-time shift visibility
- ✓Dispute resolution in seconds — not phone calls
- ✓Full field accountability — know exactly when and where work happens
Without proof of service software, every undocumented shift is a contract liability
Every shift your crew completes without GPS verification, photo documentation, and a client-delivered report is a shift you cannot defend. Most operators discover this on the day a client disputes a service — not before.
Your client says last Tuesday's overnight clean was missed. You know it wasn't. You have nothing in writing to prove it.
Proof of service built into every shift — automatically, for every building.
Every feature exists to create documented, defensible proof that your crew showed up and completed the work. No manual reporting. No chasing photos. No disputes without evidence.
GPS Check-In & Verification
Every check-in is GPS-stamped and timestamped. Know exactly who arrived, when, and where — in real time. No more guessing, no more disputes with clients.
Photo Proof of Service
Timestamped photos at every shift. Visual proof of work delivered. When a client disputes a service, your documentation ends the conversation.
Bilingual & Multilingual Support
Bridge the communication gap across your entire crew. ProTeams is fully localized for English and Spanish today, with the ability to add 25+ additional languages on request. Coming Soon: Real-Time Chat Translation powered by AI.
Crew Management & Reassignment
See your entire crew in real time. Reassign shifts, dispatch replacements, and manage rotating schedules across multiple buildings — from one dashboard.
Client Portal & Reporting
Give clients a self-serve portal to view shift reports and proof of service photos. Proactive transparency is how you renew contracts before renewal conversations happen.
Issue Management & Escalation
Crews report issues on-site with photos. Issues route to the right manager automatically. Clients see resolution timelines. Nothing falls through the cracks.
Proof of service — live on your first shift
No implementation project. No IT department. No consultant. You're live and your crew is checking in on the same day.
Add your buildings & shifts
Add your worksites, assign crew members, and set shift schedules. ProTeams maps your operation exactly — rotating crews, multiple buildings, variable hours.
Crew checks in — GPS-verified
Crew checks in from the ProTeams mobile app. GPS timestamp captured automatically. Photos submitted per shift. Real-time status visible on every building from your dashboard.
Report delivered to client — automatically
After every shift, a branded proof of service report is delivered to your client. GPS check-in, photos, tasks completed. Dispute-ready documentation with zero manual effort.
Operators running ProTeams today.
Real commercial cleaning operators. Real results. Not case studies — live accounts.
"We’ve had a great experience using the ProTeams app for team management, scheduling, and tracking. It’s made coordinating staff much more efficient and has helped streamline communication across the team. The scheduling tools are intuitive and flexible, which makes it easy to manage shifts and updates without confusion. The tracking features also give clear visibility into activity and performance, helping us stay organized and accountable. Overall, ProTeams has been a reliable solution for keeping our operations running smoothly. Highly recommended for teams looking for a simple, effective way to manage schedules and stay connected"
"Managing a portfolio of properties where maintaining clean, well-operated spaces is critical can be a significant challenge. Coordinating staff, schedules, and quality control across various sites often becomes difficult, especially when issues arise unexpectedly. ProTeams has completely streamlined how we manage our cleaning operations. It allows me to assign tasks, monitor performance, and conduct routine check-ins with ease. When something goes wrong during a shift, the ability to instantly flag the issue and address it in real time has been a game-changer."
"As an operator of a commercial cleaning company, managing schedules and team communication used to be challenging. Since using ProTeams, everything is more organized and efficient. I can track appointments, get real-time updates, and resolve issues quickly. It’s made our daily operations smoother and improved how we serve our clients."
Not a demo account. Running live on real commercial cleaning contracts.
Verdant Building Services could not have been launched without ProTeams. The software lets me manage employees thousands of miles away. I know where my teams are, whether clients are being serviced, and if there are any issues — everything in one platform.
Questions operators ask before getting started.
Straight answers. No spin.
ProTeams was designed for operators, not technology teams. When you sign up, schedule a free 30-minute walkthrough. We'll configure your company, add your clients, set up your crew, and activate your first shift — together.
The ProTeams mobile app requires no training. Crew receive an invite, download the app, and start checking in and capturing proof photos from shift one. Communication flows via SMS, push notification, and in-app — meeting crew where they already are.
Most commercial cleaning software is adapted from field service tools built for other industries. ProTeams was built specifically for commercial cleaning contract operations — every feature is designed around how you protect and grow your contract base, not manage job orders.
Built because no commercial cleaning software understood how operations actually work.
ProTeams was built by a commercial cleaning operator who also happens to be a software developer and former VP of Product. After years running cleaning operations, it became clear that no existing commercial cleaning business software was designed for this industry — rotating crews, building-specific schedules, client accountability requirements, and the operational reality that a missed shift costs you a contract.
ProTeams has run live on two active commercial cleaning companies since 2020. Every feature was built because an operator needed it — not because a product manager thought it sounded good.
Start using commercial cleaning software built for how you actually operate.
21-day free trial. No credit card required. Live in under 30 minutes.
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