Commercial Cleaning & Janitorial Software
Know about every no-show before your client does.
ProTeams flags no-shows and late punch-ins the moment they happen, with SMS, email and push alerts, so you can cover the shift before anyone notices.
- SMS, email and push alerts for no-shows and late punch-ins
- Reassign a no-show straight from the dashboard
- Live status for every crew: in progress, on break, late
“Your crew skipped floor 3.” Show them they didn't.
Every task is GPS-verified and photo-documented, then lands in your client's portal automatically. Settle disputes in seconds and walk into every renewal with the receipts.
- GPS-verified check-in and check-out at every site
- Timestamped photo proof for each task
- Client portal with a complete audit trail
Your crew speaks Spanish. Your office speaks English. ProTeams speaks both.
Real-time translation across chat, messages, tasks, notes, issues and supply requests, so everyone works in their own language and stays in lock step.
- Crews write in Spanish, the office reads in English, instantly
- The full mobile app in their language: tasks, notes, issues, supplies
- Fewer redos, faster onboarding, nothing lost in translation
Meet the crew that never calls out.
ProTeams AI agents book and reschedule, flag gaps, train crews and follow up on leads, so admin stops eating your day and nothing slips through.
- Cut costs: less admin, fewer missed shifts, better retention
- Transparency: managers and crews see the same status in real time
- Accountability: every shift, clock-in and gap tracked and acted on
More clients. Bigger contracts. None of the 2 AM phone calls.
Big buyers want proof, reporting and coverage before they sign. ProTeams delivers all three, and lets you onboard and track 1099 workers and subcontractors as your team grows.
- Bid bigger: show buyers client-ready proof and reports
- Staff it: onboard 1099s and subcontractors, with insurance and terms tracked
- Keep it: every site geo-fenced and photo-verified, so clients renew
ProTeams is the all-in-one software for commercial cleaning and janitorial companies — one system to schedule crews across every worksite, verify each shift with GPS-backed proof of service, and send clients real-time reporting. The cleaning business software built from inside the problem, not adapted from a generic tool.
It's 6:45 AM. You have 12 sites
opening in 90 minutes.
Most cleaning operators start their day reacting. ProTeams gives you complete operational visibility before the first crew arrives on site.
Watch how operators use
ProTeams every day.
Six core workflows. Each one built from a real operational problem. Click any tab to see it in action.
Everything commercial cleaning &
janitorial software should do.
Built from 10+ years of running commercial cleaning and janitorial operations across two companies and 100+ sites. Not adapted from a generic tool.
Your clients will never ask "did your crew show up?" again.
GPS-verified check-in and check-out with photo documentation per task. Every shift generates a complete, client-ready audit trail automatically.
- GPS-verified arrival and departure at every site
- Photo proof required per task — configurable per client
- Client acknowledgment and digital sign-off (coming soon)
- Complete audit trail for every shift, permanently stored
See every site, every crew, every status — right now.
The operations dashboard gives you a live view of your entire day: who's scheduled, started, late, or a no-show — before your clients notice anything.
- Live status: Scheduled / Started / Late / No-show
- Reassign a no-show directly from the dashboard
- SMS alerts for late starts and no-shows
- Issues management with client portal escalation
Built for how cleaning crews actually work on site.
Not a generic checklist tool. Shift tasks are structured around real cleaning workflows — with proof-of-service requirements embedded at the task level, not bolted on after.
- Site-specific task lists embedded in every shift
- Crew lead designation per site and shift
- Multi-language support — English and Spanish
- Appointments list with navigation to each site
Your entire operation.
One screen.
ProTeams is commercial cleaning and janitorial software that puts every appointment, every employee, and every issue and supply request on one screen — visible in real time from your desktop or mobile browser.
"Most software is built by people who have never dispatched a crew at 5 AM or fielded a client call about a site that wasn't cleaned. I have. Every week, for over a decade."
"We've had a great experience using the ProTeams app for team management, scheduling, and tracking. It's made coordinating staff much more efficient and has helped streamline communication across the team. The scheduling tools are intuitive and flexible, which makes it easy to manage shifts and updates without confusion. The tracking features also give clear visibility into activity and performance, helping us stay organized and accountable. Overall, ProTeams has been a reliable solution for keeping our operations running smoothly. Highly recommended for teams looking for a simple, effective way to manage schedules and stay connected."
"Using this app as a lead man has been a solid experience overall it helped streamline a lot of day-to-day responsibilities that come with managing a team, especially when it comes to communication and task tracking instead of constantly checking and face-to-face, I can quickly assign duties, monitor progress, and make adjustments in real time. One of the biggest advantages is how it keeps everything organized in one place. Schedules, updates and reports are easy to access which cut down confusion. It keeps the crew on the same page. It also helps with accountability."
"As an operator of a commercial cleaning company, managing schedules and team communication used to be challenging. Since using ProTeams, everything is more organized and efficient. I can track appointments, get real-time updates, and resolve issues quickly. It's made our daily operations smoother and improved how we serve our clients."
"As the Owner and Operator of Cooper Real Estate Management, I manage a portfolio of commercial properties where maintaining clean, well-operated spaces is critical. ProTeams has completely streamlined how we manage our cleaning operations. It allows me to assign tasks, monitor performance, and conduct routine check-ins with ease. When something goes wrong during a shift, the ability to instantly flag the issue and address it in real time has been a game changer."
"Running a business means wearing a lot of hats, and honestly, the last thing I need is a tool that adds more complexity to my day. That's what made Pro Teams App such a pleasant surprise. It's genuinely helped me get a better handle on communication and day-to-day operations — not in a flashy, overpromised way, but in the quiet, reliable way that actually matters when you're in the thick of things. The platform just works, and it's intuitive enough."
"We've had a great experience using the ProTeams app for team management, scheduling, and tracking. It's made coordinating staff much more efficient and has helped streamline communication across the team. The scheduling tools are intuitive and flexible, which makes it easy to manage shifts and updates without confusion. The tracking features also give clear visibility into activity and performance, helping us stay organized and accountable. Overall, ProTeams has been a reliable solution for keeping our operations running smoothly. Highly recommended for teams looking for a simple, effective way to manage schedules and stay connected."
"Using this app as a lead man has been a solid experience overall it helped streamline a lot of day-to-day responsibilities that come with managing a team, especially when it comes to communication and task tracking instead of constantly checking and face-to-face, I can quickly assign duties, monitor progress, and make adjustments in real time. One of the biggest advantages is how it keeps everything organized in one place."
"As an operator of a commercial cleaning company, managing schedules and team communication used to be challenging. Since using ProTeams, everything is more organized and efficient. I can track appointments, get real-time updates, and resolve issues quickly. It's made our daily operations smoother and improved how we serve our clients."
"As the Owner and Operator of Cooper Real Estate Management, I manage a portfolio of commercial properties where maintaining clean, well-operated spaces is critical. ProTeams has completely streamlined how we manage our cleaning operations. It allows me to assign tasks, monitor performance, and conduct routine check-ins with ease. When something goes wrong during a shift, the ability to instantly flag the issue and address it in real time has been a game changer."
"Running a business means wearing a lot of hats, and honestly, the last thing I need is a tool that adds more complexity to my day. That's what made Pro Teams App such a pleasant surprise. It's genuinely helped me get a better handle on communication and day-to-day operations — not in a flashy, overpromised way, but in the quiet, reliable way that actually matters when you're in the thick of things."
One software to win, protect, and grow your contracts.
ProTeams is the commercial cleaning and janitorial software built to run your whole operation — from winning the bid with a commercial cleaning cost calculator, to proving the work, to keeping the client for years.
Win the contract
Price faster and pitch sharper. Build accurate bids with a cleaning cost calculator and professional proposals that win commercial cleaning and janitorial work.
- Bid Calculator
- Proposal Generator (Coming Soon)
- Cleaning Contract Templates (Coming Soon)
Protect the contract
GPS-verified proof of service and real-time visibility — so a no-show never becomes a client complaint, or a lost account.
How proof of service works →Grow the account
Keep clients longer and scale across sites. Client-ready reporting and one command center for every worksite, crew, and contract.
See all features →