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If you're reading Clean Guru reviews to decide whether it's the right fit, here's a straight answer. CleanGuru is built to win bids; ProTeams is built to deliver the work and prove it — so you keep the contracts you fought to win. Below is an honest, side-by-side comparison of pricing and features.
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Your bottleneck is delivery, proof, and keeping clients
Your bottleneck is creating bids and getting paid
CleanGuru is janitorial software built around bidding — generating fast, professional cleaning proposals — with invoicing and basic operations layered on top.
Clean Guru, LLC has been at this for 15+ years, with hundreds of thousands of proposals created through the platform, and its bidding engine is genuinely strong: a workloading calculator with pre-loaded production rates, professional proposal output, and built-in invoicing with QuickBooks. On the sales side, it's a real all-in-one — and it spans project work like construction and post-construction cleaning, not just recurring contracts. If your bottleneck is winning and billing work, CleanGuru does that job well.
Where it tends to lose growing operators is everything that happens after you win the contract. Quality control sits on the top tier, the client-facing tools that protect a contract aren't really its focus, and the interface is the single most common complaint in CleanGuru reviews — frequently described as dated. That gap, between winning work and keeping it, is the one ProTeams was built to close.
CleanGuru has three flat monthly plans. Every plan includes scheduling and GPS timekeeping; the differences are how many bid modules you get, QuickBooks, and quality control.
Two things to note. First, there's no free plan — CleanGuru offers a 14-day trial, then it's $79/mo to start. Second, quality control lives on the top tier: the Inspecting app — the proof-of-service piece — only unlocks on Guru Plus at $159/mo. QuickBooks starts one tier down on Guru ($129/mo). For an operator who wants to prove service delivery from day one, CleanGuru effectively starts at $159/mo.
We built ProTeams as operators, not just engineers — running two commercial cleaning companies across 100+ sites since 2020. We built it because of moments like one we lived through: a client's on-site access system didn't record our cleaner's visit, so they had no proof we'd been there and asked us to provide it. It took geotagged check-in plus timestamped photos of the completed work to settle it. CleanGuru is a strong sales tool, but that delivery-side gap is exactly where our own teams would have felt it. Three things come up again and again when cleaning businesses go looking for a CleanGuru alternative:
Quality control is what keeps a cleaning contract alive. CleanGuru's Inspecting app sits on Guru Plus ($159/mo), so the operators who most need proof of service pay the most for it. We think proof of service belongs on every plan — including a free one.
CleanGuru is excellent at producing the bid. But once you've won, retention comes down to showing the client the work got done. Client-facing tools — a portal, issue escalation, auto-delivered reports — aren't CleanGuru's focus. That's the difference between landing a contract and renewing it.
The most consistent theme across CleanGuru reviews is a dated interface — more than one operator has likened it to software from the 90s. A tool your crew avoids on their phones doesn't generate the daily field data that proof of service depends on.
ProTeams figures from proteams.io/pricing. CleanGuru figures from its published plans and current reviews (2026).
| Feature | ProTeams | CleanGuru |
|---|---|---|
| Primary focus | Service delivery, proof & client visibility | Bidding, proposals & invoicing |
| Bidding / proposal engine | Coming in 2026 | Core strength — workloading, pre-loaded rates, pro proposals |
| Invoicing | Coming in 2026 | Included |
| QuickBooks | Not currently listed | Guru ($129) and Guru Plus ($159) |
| Free plan | Free Forever — 3 sites, 4 field users, includes proof of service | None — 14-day trial |
| Entry paid price | $79/mo (Launch) — 10 field users, unlimited sites | $79/mo (Basic) — 1 bid module, 5 users |
| Extra users | $2/user/mo | $5/cleaner/mo |
| Proof of service / inspections | Every plan, including Free | Inspecting app on Guru Plus ($159) |
| Client portal | Limited on Launch ($79); full on Growth ($199) | Client inspection view (Guru Plus tier) |
| Issue escalation to clients | Growth ($199) — portal + public issue page | Not a distinct feature |
| Real-time shift / no-show alerts | Email & push (Launch); SMS (Growth+) | Alerts & notifications |
| GPS timekeeping / geofence | Launch ($79) and up | All plans, including Basic |
| Scheduling | Every plan | All plans (drag & drop) |
| Spanish / language support | Every plan | Yes |
| Interface | Modern, mobile-first | Frequently described in reviews as dated |
| Pricing model | By team; sites unlimited on paid plans | Flat tier + $5 per cleaner |
| Mobile apps | iOS + Android, every plan | iOS + Android |
| Built by | An operator running two cleaning companies — 100+ sites since 2020 | Clean Guru, LLC — 15+ years, 250,000+ proposals created |
They overlap on scheduling and timekeeping — but they're built to solve different problems. Pick by your bottleneck.
Plans run $79 (Basic, one bid module), $129 (Guru, all modules + QuickBooks), and $159 (Guru Plus, adds the Inspecting app). Strong on proposals and invoicing; quality control lives on the top tier. 14-day trial, extra cleaners $5/mo, no free plan.
Proof of service on every plan, including Free Forever. Paid plans run $79 (Launch), $199 (Growth), and $349 (Scale) — by team, with unlimited sites and extra users at $2/mo. Client portal, issue escalation, and bidding + invoicing arriving in 2026.
If you're reading CleanGuru reviews to decide whether it's any good, here's an honest read on both tools — in our own words, not recycled review snippets.
CleanGuru makes sense if your bottleneck is winning and billing work — you need to produce fast, professional bids today, you want a workloading calculator with pre-loaded rates, and you want invoicing and QuickBooks in the same tool right now. It's a genuinely strong sales engine, and for that job it's hard to beat at $159/mo.
A CleanGuru alternative like ProTeams makes more sense if you already win the work and your real problem is delivering and proving it — you want proof of service included from the start rather than gated to the top tier, client-facing tools that protect contracts, and a modern interface your crew will actually open in the field.
The honest summary: CleanGuru wins you the contract; ProTeams helps you keep it. With bidding and invoicing arriving in ProTeams in 2026, the two will overlap more — but if winning bids is your bottleneck today, CleanGuru does that job now, and if keeping contracts is, ProTeams is built for it. Weighing heavier all-in-one platforms? Compare Janitorial Manager software.
See how ProTeams stacks up against the other platforms operators evaluate. See all commercial cleaning software comparisons →
Book a 20-minute demo on your real sites, or start free today. Either way, you'll see exactly how ProTeams protects the contracts you've already won.